Why should you use the Marvin Bot to record your calls?
The bot is a silent digital participant who records, transcribes and summarizes your interview. When you use the Marvin bot to record calls, it directly saves them to your Marvin repository.
The Marvin bot works with Zoom, Microsoft Teams and Google Meet.
There are two ways to add the bot to a meeting:
You can schedule the bot to join the meeting in advance
You can invite the bot to an ongoing meeting
Schedule the bot in advance
To schedule the bot, you need to connect your calendar to Marvin. Once the calendar is connected, follow these steps:
Go to Meetings & Live streams in the left navigation pane
Find the meeting you want to record on the calendar
Click 'Record'
Toggle on 'Schedule bot to record the meeting'
Select a project to store the recording. You can type the project name to search.
(Optional) Enable Stream meeting to create a share-able link to the streaming.
(Optional) Enable Telecast meeting on ‘Discover Research’ page.
Record an ongoing meeting
To invite the bot to an ongoing meeting, click 'Record & take notes' in the left navigation menu.
If your account is integrated with Zoom and Google Calendar, Marvin will automatically detect when you start a new meeting. You will see it under 'Record & take notes'.
Select “Record meeting and take notes”
Copy and paste the meeting link to 'Meeting Link' (Invitation Link, including password if any)
Give the meeting a name
Select a project to store the recording. You can type the project name to search.
(Optional) Enable Streaming as soon as the bot joins
Click 'Join meeting'. You need to admit the bot to the call as a participant.
If you want the bot to stop recording the call, you can stop the recording on the Live Notes page.
FAQs
Which conferencing tool applications does Marvin work with?
Marvin works with Zoom, Microsoft Teams and Google Meet. If your conferencing tool is not supported, you can choose to upload the recordings to Marvin. However, you will not be able to take live notes, live stream or telecast your meeting.
Do I need to connect Zoom, Microsoft Teams or Google Meet to use Marvin?
You do not need to integrate your conferencing tools to use Marvin bot. All you need is the meeting link. If you would like to schedule the bot in advance, you need to connect your calendar to Zoom.
Do I need to connect my calendar?
You do not need to connect your calendar to use Marvin bot to record. However, you need to connect your calendar if you want to schedule the bot to in advance.
How far in advance can I schedule the bot?
You can schedule the bot in advance between 30 minutes and 30 days.
What should I do if I reschedule the meeting?
If the updated time of the meeting is more than 30 minutes after the initial scheduled time, the bot will automatically join the new call.
If the meeting is rescheduled to less than 30 minutes after the original time, we recommend you manually invite a bot to the meeting.
If a meeting is postponed, we recommend you manually invite a bot to the meeting.
What should I do if I need to start the meeting earlier?
The bot joins the call approximately 5 minutes before the meeting is scheduled. If the meeting starts a lot earlier than the meeting time, we recommend manually inviting a bot to the meeting.
What should I do if I start the meeting late?
If the meeting does not start on time, the bot will wait in the lobby for 2 hours.
If the meeting starts more than 2 hours after the scheduled time, please invite the bot manually to the meeting.
Can I enable live streaming (virtual backroom) in advance?
Yes, you can choose to enable live stream in advance:
When you schedule the bot
As soon as the bot join when you invite the bot to join when the meeting starts
In the middle of the call on the Live Notes page
If more than one user on the same project schedules the bot, what will happen? Will the stream link be the same?
If multiple users schedule a bot for the same call, all users will see that a bot has been scheduled for the call and the stream link will remain the same.
Does the live stream link work if Zoom recording is turned on?
Yes, the live stream link will work even if Zoom recording is on. You do however have to admit the bot to join the call as a participant. Read more about recording calls on Zoom in our help center article
If you have any further questions, please feel free to send it to [email protected].